So, you have decided to create with your collector friends, your ASBL (non-profit association)!
But what will he ... 'She made up of members !

There is a distinction that is made between two types of members :

  • Effectifs
    • These are the members who have the most rights and obligations established by law;
    • They have the right to vote at the General Assembly;
    • They shall designate the "administrateurs" and the "conseil d’administration";
  • Adhérents (which can be divided into adherents membres, honorary members or others)
    • These are the members who have their rights and obligations established by the statutes;

The list of the "effectifs" members, not the adherent members, therefore, must be entered in an official register. A register for other types of members is useful but not required !

Tous les membres peuvent consulter au siège de l'association le registre des membres, ainsi que tous les procès-verbaux et décisions de l'assemblée générale.
(Art. 10. de la loi du 27 juin 1921 modifiée par l’Art. 18. de la loi du 2 mai 2002.)

But how to become a member ?

  • Remember ! You had to put in the statutes the conditions of admission, exclusion and resignation of a member.
  • Also remember that only the "assemblée générale" may decide to exclude a member.

And the "Assemblée générale" in this ?
The "Assemblée générale" is composed of all effective members. Its functions are :

 Une délibération de l'assemblée générale est requise pour :
  1° la modification des statuts;
  2° la nomination et la révocation des administrateurs;
  3° la nomination et la révocation des commissaires et la fixation de leur rémunération dans les cas où une rémunération est attribuée;
  4° la décharge à octroyer aux administrateurs et aux commissaires;
  5° l'approbation des budgets et des comptes;
  6° la dissolution de l'association;
  7° l'exclusion d'un membre;
  8° la transformation de l'association en société à finalité sociale;
  9° tous les cas où les statuts l'exigent.
( Art. 4. de la loi du 27 juin 1921 modifiée par l’Art. 12. de la loi du 2 mai 2002.)

and it is called at least eight days before it, in the manner defined in the statutes, by the "Conseil d'administration". But it may also meet if a fifth of the members so requests.
Decisions of the "Assemblée générale" are recorded in a register that can be accessed by all "effectifs" members.

The general assembly can validly deliberate on amendments to the statutes only if it meets at least two thirds of the members. If it does not meet this quorum, a second meeting can be organized and deliberate regardless of the number of members.

If the amendment concerns the corporate purpose or the dissolution, the amendment must have been approved by a majority of 4/5 of the votes.

The General Assembly may exclude a member only by a two-thirds majority.

But what is it that the "Conseil d’administration" ?
Composed of at least three people if the association has over three member, or two if it has only three, and the number of members of the "conseil d'administration" must be less than that of the "assemblée générale".
The "conseil d'administration" manages the affairs of the association and represents it in all judicial and extrajudicial documents. The power of the "Conseil d'administration" can be defined in the statutes :

Tous les pouvoirs qui ne sont pas expressément réservés par la loi à l'assemblée générale sont de la compétence du conseil d'administration.
  Les statuts peuvent apporter des restrictions aux pouvoirs attribués au conseil d'administration par l'alinéa précédent. (…)
( Art. 13. de la loi du 27 juin 1921 modifiée par l’Art. 21. de la loi du 2 mai 2002.)

On contributions : "cotisations"
The law allows for in the statutes distinguish between "effectifs" members and "adhérents" members.
The "adhérents" members are members who can receive benefit based on a "cotisation" (publications, activities, etc.). But have no right to vote at "Assemblée Générale",...

It is a means to finance the association to have "adhérents" members and / or "effectifs" members who pay "cotisations".
The law in Article 6 paragraph Art 8. stipulates that the articles must state "the maximum amount of contributions and payments by the members" (not minimum).
This is not the minimum "cotisations" fee that is to be specified in the statutes, but the HIGH "cotisations" fee.
It may be possible that the fee be different between "adhérents" members and "effectifs" members.

 Les statuts d'une association mentionnent au minimun :
  8° le montant maximum des cotisations ou des versements à effectuer par les membres;
( Art. 2. de la loi du 27 juin 1921 modifiée par l’Art. 6. de la loi du 2 mai 2002.)

On the UBO Registry (Ultimate Beneficial Owner) :
As part of the fight against bleaching and the fight against terrorism, for 31 March 2019, the non-profit organizations will have to declare their beneficial owners in the UBO Register.
The non-profit organizations will have to transmit to the register the information of identification, residence, quality of beneficiaries, etc. at the Finance SFP.
The following are considered beneficial owners, that is to say who owns or exercises control over the ASBL:

 The members of the board of directors ;
 The persons entitled to represent the association ;
 The persons in charge of the daily management ;
 The founders of a foundation ;
 Natural persons or, where such persons have not yet been designated, the category of natural persons in whose main interest the association or foundation has been incorporated or operates ;
 Any other natural person exercising by other means ultimately controls the association or foundation.
(Le registre central des bénéficiaires effectifs : état des lieux)

More information about the UBO Registry : Registre UBO


Les associations et Asbl (association sans but lucratif) sur Social Square